Payroll & HR Β· Mosque Β· Little Star Β· Little Angels
Sends each employee a link to sign in and self-serve their paystubs, T4 and profile β so they don't need to call the office. Anyone without a login yet gets a new username & temporary password.
β New employee onboarding
π Square time tracking
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π± Clock-in QR (kiosk screen)
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Share each person's private link (π copy) so they submit their hours. Review below, then Approve to post into payroll. Use π to see the day-by-day breakdown.
β Auto-calc uses official 2026 Saskatchewan CPP/EI/tax rates, monthly payroll β a close estimate. Spot-check the first paystub of each employee against CRA's PDOC. Running payroll also emails everyone their paystub.
π CRA remittance reminders
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π¦ Direct deposit β Conexus CAFT file
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View or email each employee's paystub for the selected month, and create ROE worksheets when someone leaves.
Year-end tax slips
T4 for employees Β· T4A for contractors Β· T4 Summary β for the whole calendar year
Uses each person's full-year totals. Reconcile with what you actually remitted to CRA before filing. File by the last day of February.
π€ CRA electronic filing (XML)
Each account needs its Payroll (RP) number filled in the Employees tab (e.g. 123456789RP0001). T4 and T4A are separate files. β Validate the XML with CRA's free validator (or a test upload) before filing β 2026 schema; report any errors and they'll be fixed.
Staff and volunteers submit receipts through their private link (π copy below). Approve each expense, then once a month run reimbursements to pay every approved one in a single batch. Reimbursements are not pay: no tax, CPP or EI, and they never appear on a T4 or in remittances.
Administrator accounts and a record of who changed what. Each admin has their own login.